Privacy Policy

Effective Date: July 7, 2026  |  Last Updated: July 7, 2026

Ansas Way LLC, doing business as BenRoll ("BenRoll," "we," "us," or "our"), operates the website benroll.com and related online services, including the BennieTools platform and the BennieBlast communications system. This Privacy Policy describes how we collect, use, disclose, and protect information in connection with our employee benefits technology and enrollment services.

Information We Collect

We may collect the following categories of information in the course of providing enrollment and benefits administration services:

Contact information such as name, email address, phone number, and mailing address.

Employment information such as employer name, employment status, and enrollment eligibility details.

Benefits enrollment data such as plan selections, dependent information, and coverage elections, collected on behalf of and at the direction of the sponsoring employer.

Communications data such as SMS and email message logs, delivery status, and opt-in/opt-out preferences.

Website usage data such as IP address, browser type, pages visited, and referring URL, collected through standard web server logs.

How We Use Your Information

We use the information we collect to:

Provide employee benefits enrollment services on behalf of your employer.

Send appointment reminders, enrollment notifications, deadline alerts, and follow-up communications related to your benefits enrollment.

Respond to your questions and provide enrollment support.

Maintain compliance with applicable laws and regulations, including TCPA, HIPAA, and state privacy requirements.

Improve our services and platform functionality.

Information Sharing and Disclosure

BenRoll does not sell, rent, or share your personal information with third parties for their own marketing purposes.

We may share information only in the following limited circumstances:

With your employer's authorized representatives, as necessary to administer their employee benefits program. BenRoll acts as a service provider to the sponsoring employer.

With benefits carriers and plan administrators, solely to process your enrollment elections and maintain your coverage.

With service providers who assist us in operating our platform (such as hosting and communications infrastructure providers), subject to contractual obligations to protect your data and use it only for the services they provide to us.

As required by law, including in response to a court order, subpoena, or other legal process, or to protect the rights, property, or safety of BenRoll, our clients, or others.

Data Security

We implement administrative, technical, and physical safeguards designed to protect your personal information against unauthorized access, alteration, disclosure, or destruction. Access to personal information is restricted to authorized personnel who need it to perform their job functions.

Data Retention

We retain personal information for as long as necessary to fulfill the purposes described in this policy, comply with legal obligations, resolve disputes, and enforce our agreements. Enrollment records are retained in accordance with applicable regulatory requirements. SMS opt-out records are maintained permanently to ensure your communication preferences are honored.

HIPAA

To the extent that BenRoll receives, maintains, or transmits Protected Health Information (PHI) on behalf of a covered entity, we do so under the terms of a separately executed Business Associate Agreement and in compliance with the Health Insurance Portability and Accountability Act (HIPAA).

Children's Privacy

Our services are not directed to individuals under the age of 18. We do not knowingly collect personal information from children. Dependent information collected during the enrollment process is provided by the enrolling employee or their employer and is used solely for benefits administration.

Your Rights

You may request access to, correction of, or deletion of your personal information by contacting us using the information below. Please note that certain information may need to be retained for legal or regulatory compliance, and some requests may need to be directed to your employer as the data controller for your benefits enrollment information.

Changes to This Policy

We may update this Privacy Policy from time to time. When we do, we will revise the "Last Updated" date at the top of this page. We encourage you to review this page periodically to stay informed about how we protect your information.

Contact Us

If you have questions about this Privacy Policy or your personal information, contact us: